Catering for Events
Catering at an event is a very important part of the occasion, we work with local caterers, so we know what caterers are suitable for the different event requirements.
Hotel venues have an executive chef and a banquet department to make life easy for clients. Unique venues mostly do not have on site catering services, so there is additional work to carry out in hiring caterers. As event planners, we are always ready to book the perfect venue and call on our professional network to execute the event in style.
Before you hire a caterer or catering company to work the event, it’s helpful to have some initial ideas about the catering menu.
It’s crucial to establish a good balance with your menu from the beginning. You can choose to go down the route of ordering canapes/finger food or arrange for a full sit-down meal, or even a Farmer’s Market style which is more popular now with events. It’s also important to remember that you are feeding a diverse group of people, so most people like to recognise what they are eating. This doesn’t mean everyone has to be served plain chicken but be cautious with something very exotic.
The season of the event also matters, and event planners frequently hold discussions about future events during a completely different season. For example, you may be discussing your menu during winter, the actual event could be held in June.
Perhaps you already have ideas for the catering menu in mind, then the next step is to hire a catering company for your event. We recommend you talk to your Event Planner about what type of caterer is best for your type of event. They have experience with crowds and foods that work best or are a favourite and know what to execute best.
Catering pictures will give you a good sense of the caterer’s aesthetic. Photos of past events can give you an insight into how their events are generally set up and the finishing touches. Ask yourself: is it the style you would like for your event?
Lastly, viewing pictures of a caterer’s past work is also a great way to explain to the caterer what you like with references. Ask yourself: what would you like to see repeated at your event, and what you would like to leave out?
When it comes to signing off on your catering proposal, it’s important to review and understand every detail.
- Is your proposal all-inclusive of everything you asked for?
- Is tax included?
- Will the price vary per person if your guest count goes up or down?
- How does the service charge for labour work?
- What other costs are there, equipment hire etc?
When you compare proposals from one caterer to another, it is important you are comparing apples to apples and understand all your costs associated with the proposed event.
Many venues have a preferred vendors list, which will likely include caterers for those venues that do not offer catering services. You may be required to work with one of the listed caterers, but even if you aren’t, it can be to your advantage. If you use someone on that list, they will be familiar with your event venues and all that goes with it from the rules to room set-up. You might have fewer mishaps on the day of your event. Preferred vendors may also have other privileges that they can pass on to you. Caterers who are not familiar with a venue may be cheaper at first glance, but you may have post-event charges from your venue because the caterer didn’t remove the trash as required, or some other penalty for not understanding the venue policies.
Good caterers will work with you on special requirements. Great caterers anticipate them. Either way, be sure to ask your caterer how they handle special requirements like dietary restrictions, on-site changes, and late additions. Even the best planners are usually faced with at least one on-site surprise. Ask yourself: will your caterer be able to pull together a gluten-free request? If the welcome speech goes 15 minutes late, will the kitchen be able to roll with a new timeline? Flexibility and a can-do attitude from everyone involved in an event is crucial.
Most times the person with whom you are working with during the sales and planning processes will not be your primary contact on the day of the event. If you want to make changes or have questions that day, it is important to know who to contact.
Catering is always one of the main parts for any event so choose carefully.
If you’d like to learn more, why not contact us today to start planning and catering for your next event.
5 Steps to Choosing a Great Theme for Your Next Event
Everything is set to go ahead but now it’s time to get planning and it’s time to choose a theme. Though it may not feel like it at the start, having a theme nailed down can make the planning process easier throughout. Your theme will set the tone for the entire event. It will help drive all of your planning decisions. The right theme brings with it the opportunity to attract relevant attendees alongside boosting your businesses brand. The wrong theme can inadvertently but your company reputation on the line.
Your theme will also bring with it the opportunity to create great pre-event buzz. This is great for social media and creating additional brand awareness. But, before jumping into confirming your theme there are some important factors to take into consideration.
Having goals in place is a great place to get started. Answering the question of why you are having the event and getting this information down on paper will help you bring together your ideas, thoughts and how a theme can fit into the goals of the event.
In addition, it’s helpful to consider why your guests would want to attend this event. This will make it much easier to weed out irrelevant theme ideas and in turn help you choose the right theme.
Audience and Demographic
Who is your target audience and what are they expecting of an event from you? Knowing who will attend your event will be a hugely important aspect when determining what theme works best. Although it seems obvious to look at this, it is worthwhile to put together a guest list. Themes that may work well for your current clients might not work for prospective clients so it is important to get the balance right.
Do this by asking yourself some questions. Who is attending? Why? Their age demographics? Is it for families or adults? Will people have far to travel?
Venue will play a significant role in your theme. Is the space outdoors or indoors, and you’ll need to know if there are any restrictions on the venue ahead of nailing down your theme. The venue might have infrastructure that could compliment certain themes also. It will be important to take into consideration these aspects of the venue.
Activities, decorations etc., will all form part of your venue alongside catering. Most events call for the usual hotel ballroom, but that shouldn’t be your limitation should your event call for something different or unique. When you align your venue and theme you are guaranteed to host a fantastic event.
Your theme ideas might be restricted by budget. With so much DIY and ideas out there there is also the risk of running an event that looks cheap. Striking the balance is key. If you’re working with a bigger budget of course this is an easier task but there is still some great ways to pull off a fantastic event on a budget.
Themes don’t have to match the season, but it is hugely important to think about the weather around the time of your event. Knowing this can eliminate or bring forward different theme ideas. It can also help with venue ideas around indoor and outdoor options.
If you’d like to get expertise help for your next event feel free to contact us here.
Cork Team Building Activities: The Benefits of Team Building for Your Company
In the corporate world, employees working with each other all have varied personalities. Success in a business context can often depend on the ability of your employees to work together well. From projects to everyday tasks, people with different personalities can approach these in different ways depending on their personality. Team building exercises work in a proactive way to build long-term workplace relationships that have a positive impact on your company, team goals and your work environment.
Team building allows your team to work together in a new environment at different tasks. It gives each individual the opportunity to see each others strengths and weaknesses and determine the best way to complete these tasks. It gives your team the opportunity to see how well they can work together as a group of different personalities. This collaborative method of bringing people together to work on a task gives your team the necessary skills to bring back to the office and increase their productivity.
Communication is one of the most vital aspects of teamwork that has a direct impact on the success of projects and everyday tasks in your office. Team building exercises allow the opportunity to learn how to communicate in different ways through varied tasks. Cooperation is key to team building exercises and this method of team building can help your team build trust in a new environment, bringing back the skills to your office.
Keep Employees Motivated
Team building provides you with the opportunity to send positive messages to your staff. It highlights that you care about their ability to develop new skills and that you are committed to the well-being and productivity in your company. Your investment in them will undoubtedly be reciprocated by them investing in your company. It’s a fantastic opportunity to boost motivation across your team and find new inspiration for your employees working on company goals.
Thinking outside of your normal company routine can bring with it the opportunity to think about things in new and exciting ways. From finding out undiscovered skills within your team to giving staff the opportunity to highlight their strengths and weaknesses can give your staff the opportunity to think creatively about completing tasks. Exposing staff to these new experiences is a great way to boost creativity.
Developing Problem Solving Skills
Team building exercises are built around created problems that need to be solved. These are different to their everyday tasks and invoke the opportunity to think about things in a completely new way. This gives your team the opportunity to work together in a way that allows them to take each individuals strengths and weaknesses and find a way to reach the goal despite the hurdles and build their confidence in their ability to do so. This is one of the most important skills they will take back to the office; learning how to problem solve effectively as a team.
If you’d like to find out more about the team building activities we have available here in Cork, check out our available activities here.
Corporate Event Management – 4 Tips For Picking A Great Event Management Company
We all know that when it comes to corporate events, everything has to be perfect, in order for the event to be considered a success. If it’s a smaller scale event, corporations can organise and plan the whole event by themselves, but if we’re talking about inviting hundreds of people, entertainment, marquee hire, catering or conferences, calling in the professionals is your best bet. Hiring an event management company can be a little tricky because you are putting your reputation on the line as thousands of people will associate the event with your brand.
So how do you actually pick an event management company that is worth your time and investment? Here are 4 tips for picking a great event management company:
1. Know What You Want
Having an idea of what you want your event to look like can save you plenty of time and money. Write down some of the most basic things that you want and start looking for a company that can offer those things, so that you don’t have to waste time to see if they can find a way to provide them for you or not. When making the list you have to be concise and straight to the point, because when you make your demands you can explain the vision that you have for the event. Even if you’re not 100% sure what you want, a good event planning company will be able to elaborate on your basic needs for an event and talk you through their vision.
We shouldn’t have to tell you that experience is something that matters in every profession. With experience, comes knowledge. A good event planning company will often know what you need before you even think of it. Experience also matters because a lack of experience in dealing with issues that arise during event planning and the event itself can drastically impact the experience for you as a client and your guests.
While experience matters, it means nothing if the customers which an event planning company has experience with don’t have good things to say about them. It’s not much use having plans for 10,000 events if no one was satisfied. Nowadays, the internet is filled with reviews of almost every company in existence and with only a quick Google search, you can often find out if that company is worth your time or if you should stay away from them. Usually, event planning companies that are serious and have a good reputation have great reviews online and you might also be able to see photos or videos of the events that they have organised. If a company is hired multiple times by the same client that is a big plus since it means that their quality is always top-notch.
Don’t just hire the first event management company that you find online. Look for offers from many companies and find out why you should hire them. That means also looking for prices, services, staff available and equipment at the same time. Making a list of pros and cons of all the companies that you’re thinking of hiring will give you a clearer picture and your decision can be made easier
Vender Catering Solutions At Event Plan
Catering is a big part of any occasion, it can be difficult to pick the best catering service option for your event. This can be extremely challenging if you have never had experience with catering companies before. There are two main types of catering solutions, the first being a full catering service, and the second being a drop off catering service. We are now going to take a look at both of these catering options which we offer in more detail.
Full Catering Service
A full catering service means responsibility for the full catering experience. Every detail big or small you will have to organise and manage. This includes things like serving equipment, buying, and cooking of the food, staff to serve food, and drink, staff attire, table settings, cleaning up after your guests leave, and providing customer service throughout the whole event.
A full-service caterer is generally more expensive than a drop off service. To get a full-service catering operation going for an event you’ll need to invest significant amounts of time, and money up front. Purchasing all the food, and equipment, recruiting the right staff and then training the staff, choosing decor, and all the other details all cost money. Some events are better suited to a full catering service like the bigger events where there are large numbers of people and people that can have high expectations, and demands. For example weddings, award functions, and launch parties would all be well suited for a full catering service.
Going with a full catering service takes the workload, and responsibility out of the event holders’ hands, so they don’t have to worry about that aspect of the event. This frees up time, and an opportunity to invest their efforts in other areas. This is a big undertaking so it’s important to assess everything, and see can you successfully do this as well as emotionally want to do it.
There are a number of benefits to getting a full catering service:-
- Customised menus
- Complete setup of the event space
- Food is prepared and cooked on-site
- Helpful staff throughout the event
- Handle all of the cleanup
Drop-Off Catering Service
A drop-off catering service is where catering is done off-site and then delivered straight to the event. A drop-off catering operation doesn’t typically require event holders hiring more people to help or buying expensive equipment. Drop-off catering requires little to no work for the event holder. You can order your favourite food, and dishes or a variety for the guests that you intend to serve. Drop-off catering could be a better option for your event than going for a full catering service depending on the event you are having. For example meetings, birthdays or other celebration events. Drop-off catering can be as simple or as elegant as the event planner wants it to be. It can come with different pieces of equipment, cutlery, and smaller things like napkins depending on what the person needs.
A great catering company can provide your home, office, or event with catering ranging from small baskets of food to large containers of cuisine from different cultures worldwide. Food will be delivered hot or cold, and fresh to the place where you will be displaying it for people. Drop-off catering offers the quality of cuisine with the layout of a buffet style selection according to people’s tastes.
There are a number of benefits to getting a drop-off catering service:-
- No workload of preparing the food
- Delivered straight to your event
- Easy set-up and display
- Saving time and money
- Great tasting food
Event Plan provides a one-stop service for in-house catering options from 10 to 1000 people with a full or a drop off catering service. Now that you know the difference between a full, and drop-off catering service, why not contact us today to start planning, and catering for your next event.
3 Things To Consider When Picking The Right Event Management Company
Event management companies handle everything from the planning of an event right up to the after event evaluation. Choosing the right event management company is one of the toughest and arguably the most important decision you can make when planning and managing an event. If you go with the wrong one, you could run into all sorts of problems like unforeseen situations and mistakes that make an event a disaster but if you pick a great one you will ensure an enjoyable, memorable and smooth running event from start to finish.
Not all companies are the same and not all do the same job the same way. Some companies have different strengths than others some have more experience, more expertise in an area, more connections and some pay attention to the clients needs more effectively. This is very relevant and applicable when it comes to event management.
Hiring an event management company can be such a daunting task, There are lots of things to consider when looking for an event management company to design and manage a particular event. Here 3 things to consider when picking the right event management company.
Experience is a very important factor to consider when choosing to work with a particular event management company. Companies should have a wealth of experience designing and running numerous events in the past so that they can bring all of that experience and everything they have learnt to the table when executing your event. Things like this include offering great advice, conversing, recommendations about the right venues for the event and making your needs and wants to happen. See what events they’ve worked on and different clientele they have partnered with previous to give you an illustration of how good they are to work with and the standard to which previous events were handled. Event companies may say they can organise an event which is all well and good. But if they have managed a similar event to what you want their assistance with, then they will already have a tried and tested event saving them time and saving you money.
2. Exactly What You Need
The event is going to be your event or you are going to be a big part of it so it is important to choose a company who will give you exactly what you need and want. Great
event managers will be available, approachable and accessible all time and in relation to whatever you want. Communication is important when running an event so a company that has a great two-way communication process is key to you successfully having your stamp on the event. Will you have any say in the decor, venue food and drink arrangements or any other aspects of the events that are important to you? If that doesn’t bother you so be it but if you want some type of input about something then make sure you are allowed give it. Have a conversation with the representative of the company and ask them everything you want to know about the organization of your event and tell them exactly what you want and need from this event. See if it is possible to have someone available and willing to incorporate your ideas if they do change throughout the planning and organising process. Will they be open to meet your demands if they change? This will ensure you are happy with how your event goes on the day or night.
Recommendations are extremely important when considering who will look after your event. Us as consumers always want reassurance that something is good, so we avoid that pitfall of experiencing something bad. An events’ management company with a solid reputation and doing great work will be talked about and be recommended. If you can easily talk to people you know who have dealt with event management companies do otherwise you can look at testimonials from clients on companies websites or on social media pages. If they’re not there for you to easily see then don’t be afraid to ask. Ask to see some testimonials, comments and feedback from clients relating to different events they have worked with before and even ask if you can contact them directly to find out more. A great events’ management company shouldn’t have anything to hide, so they should have no problem with you contacting one of their previous clients. There are also forums online which are mediums used by many people to discuss different companies and their dealings with them. This is a great source of a good recommendation and can tell you stuff that may be hidden from a company’s website or social media page.
Sourcing someone to manage an occasion relieves the host from the stresses of organising, coordinating and running an event themselves. These companies are time and cost-efficient compared to someone hosting the entire event themselves with no experience. Great event managers are the difference between a wonderful event and a horrible one. It is important to remember the above points and have them in mind when you’re out looking for an event management company to look after your event.
If you would like us to be involved in creating and/or managing an event for you then call us today on 021-439-9723 or visit us online to learn more.
Corporate Event Management
Employees want to work in a workplace that is positive and rewarding. No person wants to be miserable and hate going to work. Clients like to work with businesses that have happy, driven and engaged employees. If they see the workers of a company disengaged and disinterested, they are not likely to use a company’s services. It is important that the employees and culture of a company reflect well on the company. Every move a company makes to strengthen the culture within the organisation is an investment. A company is only as good as the employees working and the culture within it. A great way to build great relationships with employees, clients and the company’s hierarchy is to hold corporate events.
Corporate events are events that are sponsored by a company for its employees, clients or business partners. They can be used to spark creativity, innovation and productivity within a company. These events can be as big or as small as a firm wishes. The corporate event should have a purpose that has a desired objective or leads to something positive for the business. There are a number of reasons why companies hold corporate events:-
- Celebrate Company Successes
- Acknowledge Company Milestones
- Reward Top Clients
- Validate Employees
- Build A Better Company Culture
- Showcase Products & Services
- Build Relationships With Target Audiences/Clients
Conference management companies are brought in as organisers and coordinators to bring value from a company to its stakeholders. Taking the stress away from the stakeholders is very important, so they can relax and enjoy the whole event without lifting a finger. Understanding what key stakeholders hope to achieve then implementing and marketing those to a high standard to inspire and provide value to the attendees is what determines the success of a corporate event. Event planners will design creative, innovative and inspiring events that bring great ideas to the fore. Any type of event a company could want we do like awards nights, conferences, ceremonies, dinners, receptions, festivals, product launches and many more. When we work with companies, here are some areas we take care of for your business event:
- Overall Management Of The Event
- Sourcing A Venue & Location
- Menu Management
- Concept Design Of The Event
- Venue Décor & Event Theme
- Entertainment / Speakers
- Audio-visual Requirements / Stage Design / Set Up
- On-site Management & Staffing
- Budget Management
Delivering exceptional corporate events can be daunting. Planning and running a corporate event is no easy task. It requires huge amounts of time, detailed planning, creative designing and an impeccable management system to pull off a great event. There is so much to consider with corporate events from choosing a location to providing catering to all the transportation involved and much more. We like to take that responsibility away from the company stakeholders.
Then it is all about delivering an event with great content that is interesting, creative branding that reflects the company message and using cutting-edge technology to meet the objective and goals of the corporate event. Details are so important and it’s what we obsess over. Here at Event Plan, we are perfectionists and our wide range of experience in running big and small corporate events makes us the best in the business. Our professional and experienced team of expert event organisers ensure a service that is unmatched. Our creativity, customer-centric approach and attention to detail is what sets us apart in Cork and throughout Ireland.
We are all about creating a memorable experience for everyone that is involved with an event. We take pride in our work and are deeply passionate about corporate event planning and management. If you would like to learn more about our event management services then visit us online or call us today on 021-439-9723.
Creating Experiences at Events Through Entertainment
When it comes to creating an event, no matter what type or for what industry, it is all about creating a memorable and fun experience for the attendees. Delivering an experience that people will talk about to others for a long time is the key to a successful event and satisfied event goers. As human beings, we enjoy positive interactions and connections. When chances for these types of experiences are well thought of and incorporated into an event, it makes it truly special.
Creating these types of experiences are not as easy as people may think. Lots of event management companies struggle to do this. You might wonder how can these be created? The answer is giving people something that is enjoyable, unexpected and unseen before that will captivate them and completely have their full attention and involvement at the event.
In this constantly changing world of ideas, standing out can be difficult. Creativity and risk taking is key to creating a memorable experience and a successful event for the client. Bringing together exciting new ideas, helps your event stand out. The same approach for every event won’t work, you must be willing to adapt and change to set yourself apart from the rest and give people a wonderful experience that will be lodged in their minds for a long time. Fresh, up-to-date and dynamic are important things to keep in mind when trying to create the best event you can.
The more people get involved with the activities and experiences at your event, the better relationships are created between attendees which has a positive impact on the affiliation to the event holder’s brand. You don’t have to bombard people with games and experiences from start to finish but some fun and adrenaline rushing activities placed throughout the event location can add great value to people’s day/night. Understanding the reasons and goals that a person wants from the event is key to determine what activities should and can be incorporated into the event. Without this, there is no structure or consistency with an approach, all decisions when event planning should be done along with a common theme and with the desired objective. Here are some of our entertainment offerings that can be incorporated into your event to keep your guests engaged and have a great experience.
Interactive Wait Staff
If you have large crowds but minimal space, particularly for staging, you can get on their level by having interactive waiting staff. This could be in the form of singing or dancing staff as well as impersonators, rollerbladers or wearable tables all serving food and drinks while interacting with guests. Ideas like this get people talking and act as conversation starters as well as memorable ideas and experiences.
For wow-factor entertainment, magicians can leave an impact if they are done correctly. They are usually a stage show but can also do miniature tricks if you prefer to have walking or mingling entertainment. The magician whose tricks are demonstrated using mental capabilities, such as mind reading, which is both memorable and gets several audience members involved. It also gets attendees talking afterwards and discussing what they have just seen.
Invite street entertainers to create an urban atmosphere at your event. They are always popular because of their innovative approach to performing and you could offer a variety of options from beat-boxers, tricking, break dancers or homemade instruments.
Laughter can create positive memories associated with your event and a good comedian can also act as an MC for other elements of the event. Make sure you hire a comedian whose subject matter will fit your tone and demographic, otherwise you could be memorable for all the wrong reasons.
Music / MC
Music is emotive so it can be an excellent entertainment idea that appeals to many attendees and can even change people’s mood and perceptions. Make this more interesting by having unique instruments or something different, for example, dueling pianos on stage. You could also split the crowd into groups and have a musical riff-off against one another, or have them complete musical challenges such as singing lines one after the other to create an echo effect and for ultimate group participation.
Fun Photography green screens are a great way to engage event attendees and give them something they can leave with to remember the event. These cool products take the pleasure of excitement and memories to the forefront. Green-screen Photography allows great opportunities for networking at the event with people you may not know, they promote real-time event sharing, keep attendees busy and engaged, create fun, raise brand and event awareness and provide great evidence to remember the event long after it is over.
Cool and unique backgrounds are perfect for all events. They are a great way of engaging audiences, delivering messages, promoting a brand, enhancing the theme of an event or just creating a fun environment through custom designs and imagery. Different and unique materials are designed and sometimes branded to leave lasting impressions on guests. They are great to encourage people to take pictures with and share with others online and in person.
Everything from beach balls, balloons, confetti, giant inflatables, mic, costumes or even bubbles or fake snow can make the experience more magical and photos worthy, particularly with huge crowds and audiences.
Lighting/Building Digital Mapping
Lighting is an important element to consider at events. Lighting can set a certain mood and create a distinct atmosphere, it can highlight event features, displays and add to moments, i.e. announcing a winner of a competition. When used creatively and uniquely it can really make an event experience extra special.
Using games at events get people involved, keeps their interest and elevates the event experience for the guest. Guests can play fun games at the events while they learn and network. Games provide great interaction and enjoyment which everyone loves. When carefully and strategically placed throughout the event they can have a huge impact on the guest experience. Some of these games might include casino tables, hitting a target or mentally challenging games.
Partial face paints: Intricate patterns and smaller designs can be painted on either side of the face or across the eyes. Full face painting: Our artists will apply colourful, amazingly blended paints to each of your guest’s faces. Creating spectacular face paint designs for all occasions, adults alike love becoming their favourite character or magical experience. Spectacular designs on the spot to ensure that guests have the perfect face for your event!
No matter how wonderful and innovative your event is, if you don’t deliver a positive and memorable guest experience then people won’t continue to use your event management company. Memories must be created and emotions must be felt. A great event management company will always successfully do this. If you would like to learn more about creating a memorable experience for an upcoming event, or would like to incorporate some special activities into your next event then call us on 021-439-9723 or visit us online today.